School of Other Nations (SON) Program

Division of the SON Supporting Tasks

U. S. Army Student Detachment requirements and responsibilities for all SON Students:

EMILPO arrival/departure, Personnel accountability/reporting, Personal Accountability (PA), Awards/decorations, PCS orders (end of tour), Outgoing PCS TDY Orders, MEDPROS updates, EFMP enrollment/verification and ADPAAS (natural disaster).

Army Service Component Commands (ASCC) requirements and responsibilities:

UCMJ/Administrative Actions, Theater specific support (FP, etc), Special Instructions for SON assignment orders, Security clearances (ICW USASD), Country clearances, passports/visa requirements, Student travel authorization (curriculum related), DA Form1059 AERs, TRICARE info assistance, FLPP pay, Finance action support, Housing/OCONUS allowances, Government Travel Card management, APFT/Army Weight Control Program, Annual training requirements, DTMS management (DD1610/DTS), Leave/pass forms, Promotions (orders, certificates, notifications), SGLI / DD 93.


SON Students In-Processing Actions with U. S. Army Student Detachment

Students in processing will use SharePoint only. After logging into the portal select the “In- Processing” link and follow steps 1-3 to submit your documents.

Soldiers will report by sending only their complete HR Packets via SharePoint. All Finance actions are process by ASCC.

Ensure your PCS Leave Form is signed in Block 14a, b and c must be complete and signed by the Losing Command. In process on your your Report Date or no later than (NLT) 10 days after your Report Date. If in processing packet is not received, a notice will be sent to you by Enterprise email concerning your Failure to Report and risk of pay suspension, FLAG imposed or UCMJ action.

Scan your HR Packet documents into one PDF before logging into SharePoint. See the below checklist for documents required for HR In-Processing. Include all mandatory documents in HR packet to prevent delays in your arrival to USASD.

Do not submit photographs of your documents. We cannot process photograph documents. Submit documents in PDF format only to prevent delays in receiving your entitlements.

SharePoint Link: https://ako.hq.tradoc.army.mil/sites/usasd

Do not create a file or submit your documents early without approval. Early In-Processing/Reporting must be approved by USASD Commander. You may submit no earlier than (NET) 10 days before your report date. Early data form entry without prior approval will be deleted from SharePoint and WILL NOT be processed.


Attaching Documents to SharePoint

Try to attach only one PDF files to SharePoint, if possible. Do not submit documents separately in multiple entry to SharePoint, wait until you have complete all the necessary steps to settle your claims (i.e. travel complete, house hunting complete…etc.) which will allow you to complete all documents.

Name your PDF files as follows: Last Name_First Name_Middle Initial_In-processing (Example: Doe_John_P_HR or FI_In-processing) (make sure to use underscores between the last name, first name).

SharePoint will send an auto reply after you submit your documents.


SharePoint Requirements

U.S. Army Student Detachment (USASD) is now In-Processing Students through our SharePoint Portal: https://ako.hq.tradoc.army.mil/sites/USASD/. All Students are required to use a CAC Card accessible computer and the use of their Enterprise email for authentication to gain access to SharePoint. SharePoint and USASD Staff communications will be directed to your Enterprise email account upon submission of your documents. No exceptions will be made to communicate through any other non-Enterprise email accounts.

Enterprise Email OWA: https://web.mail.mil/owa

When Enterprise Email prompts you for your credential, choose the “DOD EMAIL” certificate.

If you require help to gaining access to your Enterprise Email Account log into AKO and see Army Links: CAC Reference Center or use the below link to login: https: //www.us.army.mil/suite/designer

Computer System Requirements for accessing SharePoint

Computer and processor 1 gigahertz (GHz) or faster x86- or x64-bit processor with SSE2 instruction set
Memory (RAM) 1 gigabyte (GB) RAM (32-bit); 2 gigabytes (GB) RAM (64-bit)
Hard Disk 3.0 gigabytes (GB) available
Display Graphics hardware acceleration requires a DirectX10 graphics card and a 1024 x 576 or higher resolution monitor
Operating System Windows 10 (32-bit or 64-bit)
Windows 8.1 (32-bit or 64-bit)
Windows 8 (32-bit or 64-bit)
Windows 7 (32-bit or 64-bit)
Browser
Internet Explorer 8, 9, 10, or 11;
Access Requirements Common Access Card (CAC) For more in formation go to: http://www.cac.mil/
Common Access Card Reader (CAC) For more in formation go to: http://militarycac.us/files/CAC_Reader_Class_color.pdf

Trouble Shooting SharePoint:

If you cannot login to SharePoint follow the below steps:

  1. Attach your CAC Reader to your Computer and insert your CAC Card.
  2. Login into AKO: https://www.us.army.mil/. Open another screen and attempt to login to SharePoint again.
  3. If you cannot login update your CAC Reader. Most CAC Reader only require installing DoD Certificates and Active Client. After installing updates attempt to login to SharePoint.

Direct Links:

DOD Cert Program Install

https://ako.us.army.mil/suite/doc/46721240

Active Client Install

https://ako.us.army.mil/suite/doc/40954924

     4. If you still cannot login, return to AKO Home Page and “click” the link to CAC Reference Center and follow CAC Installation Quick Start instruction on the left of the screen.

  1. If you require more assistance to login contact: netcom-9sc.om-iacacpki.helpdesk@mail.mil or call (866)-738-3222, Hours: 0700-1500 Arizona time.

PCS Orders

Ensure Permanent Change of Station (PCS) Orders are accurate and include below mandatory information:

  1. Complete legal name (Last, First, MI)
  2. Complete Social Security Number (SSN)
  3. Name/Location of assignment; include UIC
  4. Start/End date of ACS Program
  5. Physical duty address of assignment under the ACS Program; include City, State, Zip Code

Example of a correct Assigned To Line on PCS Orders:

Assigned To: USA STU DET FJSC OFF (W30U1A) FT JACKSON, SC 29207 WITH DUTY AT NAVAL POSTGRADUATE SCHOOL (NPS), MONTEREY, CA 93043

It is the Service Member’s responsibility to ensure PCS orders are accurate; Student Detachment does not have authority to change, amend, correct, or modify PCS orders published by another Military Personnel Division activity.


Human Resources Training requirements for In-Processing: 

CYBER SECURITY TRAINING CENTER at https://ia.signal.army.mil/DoDIAA/


CONTACT AGENCY THAT PUBLISHED INITIAL ORDER FOR ANY/ALL REVISIONS.

In accordance with AR 621-1, Service member may report no early than ten (10) days prior to official report date or start date of schooling/training, whichever occurs latest.  Request for exception to above policy must be submitted to the Chief of Advanced Education Programs Branch, Human Resource Service Center at Fort Knox KY.  For additional information please read the “Early Arrival” section on this page.

All “No Cost Move” in processing packets must contain a DA Form 31 with a control number and DA Form 5960. The DA Form 5960 is required for recertification of your BHA rate.  The PCS DA 31 is required for the change in assignment and duty status.

ALL in processing packets require a Emergency Data Form (DD 93) and Service Member’s Life Insurance Election Form (SGLV 8286).

Soldiers conducting a Personal Property Movement (PPM) or partial PPM must finalize settlement voucher at the nearest military installation, per Joint Travel Regulation (JTR).  Additional information may be found at Defense Personal Property System (DPS) website at www.move.mil.


If you would like to submit a email concerning in processing status or questions, please us the In-Processing  email address below:

usarmy.jackson.CAC.mbx.usasd-in-processing@mail.mil


Total Army Sponsorship Program (TASP)

In accordance with AR 600-8-8, Service members assigned to student detachments are excluded from participation in TASP.


Documents required to In-process (Linked):

HR

PCS orders and amendments (if applicable) With duty at location must be included in the “Assigned to” lead line.  Contact losing station orders issuing authority if not included.

DA Form 31 (Request and Authority for Leave) with a control number (Block a-c must be complete and signed) The To Block must be the official Report Date as specified on the PCS orders. Not having this, will delay your Finance In-Processing.

DD FORM-93-RECORD-OF-EMERGENCY-DATA (Current under the USASD Command) Complete online and print when complete.

Service Member’s Group Life Insurance (SGLI) Online Enrollment (SOES) https://milconnect-pki.dmdc.osd.mil/milconnect/protected/portlet/soes/

Complete online and print, when complete add it to your HR In-processing packet.

DA Form 7415 (Exceptional Family Member Program (EFMP) Querying Sheet)

USASD Policies Memorandum of Understanding (signed and dated)

USASD Policy Memo

DA Form 705  (Army Physical Fitness Test (APFT) scorecard)

Additional Documents required if applicable (Linked):

DA Form 5500 (Male) or DA Form 5501 (Female) Body Fat Content Worksheet



DOD Enterprise Email and MILCONNECT Update

The TRADOC G-6 actively manages TRADOC DOD enterprise email (DEE) accounts and their respective class assignment.  The appropriate class of account is determined by each command.  TRADOC has determined that most personnel assigned will have a Business Class (4GB) account.  However, user accounts will need to show that the individual is assigned/supports TRADOC .  This is accomplished by updating MILCONNECT.  Because of the unique nature of your assignment, your account is not easy to identify as a TRADOC user.  This makes your account at risk of being misidentified as a non-TRADOC account and then downgraded to a Basic Class (512MB) account.  To prevent this, you will need to update MILCONNECT with the following sub-organization field selected: “United States Army Training and Doctrine Command.” Please view Milconnect Update PowerPoint screen shot for update.  Once complete your account will not be subject to downgrade.  Complete update to prevent downgrade to Basic Class. Update unit as USASD, your duty location address, your phone number and duty title as Student.