Green to Gold In-Processing


Hours of Operations
Monday – Friday: 0730 – 1630 EST
Lunch Hour: 1200 – 1300 EST
Phones Open for Customer Service: 1300 – 1600 EST
Closed on weekend and Federal/Training Holidays


By Phone: (803) 751-6467

By Email: usarmy.jackson.93-sig-bde.mbx.ltb-sd-green-to-gold-inprocessing@mail.mil


SharePoint

U.S. Army Student Detachment (USASD) is now In-Processing Students through our SharePoint Portal. All Students are required to use a CAC Card accessible computer and the use of their Enterprise email for authentication to gain access to SharePoint. SharePoint and USASD Staff communications will be directed to your Enterprise email account upon submission of your documents. No exceptions will be made to communicate through any other non-Enterprise email accounts.

Enterprise Email OWA: https://web.mail.mil/owa

When Enterprise Email prompts you for your credential, choose the “DOD EMAIL” certificate.

If you require help to gaining access to your Enterprise Email Account log into AKO and see Army Links: CAC Reference Center or use the below link to login: https: //www.us.army.mil/suite/designer

Computer System Requirements for accessing SharePoint

Computer and processor 1 gigahertz (GHz) or faster x86- or x64-bit processor with SSE2 instruction set
Memory (RAM) 1 gigabyte (GB) RAM (32-bit); 2 gigabytes (GB) RAM (64-bit)
Hard Disk 3.0 gigabytes (GB) available
Display Graphics hardware acceleration requires a DirectX10 graphics card and a 1024 x 576 or higher resolution monitor
Operating System Windows 10 (32-bit or 64-bit)
Windows 8.1 (32-bit or 64-bit)
Windows 8 (32-bit or 64-bit)
Windows 7 (32-bit or 64-bit)
Browser
Internet Explorer 8, 9, 10, or 11;
Access Requirements Common Access Card (CAC) For more in formation go to: http://www.cac.mil/
Common Access Card Reader (CAC) For more in formation go to: http://militarycac.us/files/CAC_Reader_Class_color.pdf

Trouble Shooting SharePoint:

If you cannot login to SharePoint follow the below steps:

  1. Attach your CAC Reader to your Computer and insert your CAC Card.
  2. Login into AKO: https://www.us.army.mil/. Open another screen and attempt to login to SharePoint again.
  3. If you cannot login update your CAC Reader. Most CAC Reader only require installing DoD Certificates and Active Client. After installing updates attempt to login to SharePoint.

Direct Links:

DOD Cert Program Install

https://ako.us.army.mil/suite/doc/46721240

Active Client Install

https://ako.us.army.mil/suite/doc/40954924

     4. If you still cannot login, return to AKO Home Page and “click” the link to CAC Reference Center and  follow CAC Installation Quick Start instructions on the left of the screen.

  1. If you require more assistance to login contact: netcom-9sc.om-iacacpki.helpdesk@mail.mil or call (866)-738-3222, Hours: 0700-1500 Arizona time.

In-Processing Actions

To In-Process U. S. Army Student Detachment use SharePoint, log into the portal. Under the “Home” Tab “click” Student Access and follow steps 1-4 to submit your documents.

Soldiers will report by sending their complete HR and FI Packets. Ensure your PCS Leave Form is sign (Block 14 a, b and c must be complete and signed by the Losing Command). Send documents on your Report Date or no later than (NLT) 10 days after your Report Date. If In-processing packet is not received, a notice will be sent to you by Enterprise email concerning your Failure to Report and risk of pay suspension, FLAG imposed or UCMJ action.

Scan your HR Packet documents into one PDF and FI documents together in another PDF before logging into SharePoint. See the below checklist for documents required for HR and FI In-Processing. Include all mandatory documents in each packet to prevent delays in your arrival to USASD.

HR INPROCESSING CHECKLIST FY 18

FINANCE INPROCESSING CHECKLIST 2018

For Finance Inquiries:

http://usasd.armylive.dodlive.mil/in-processing/

Do not submit photographs of your documents. We cannot process photograph documents. Submit documents in PDF format only to prevent delays in receiving your entitlements.

Ensure Permanent Change of Station (PCS) Orders are accurate and include below mandatory information:

  1. Complete legal name (Last, First, MI)
  2. Complete Social Security Number (SSN)
  3. Name/Location of assignment; include UIC
  4. Start/End date of ACS Program
  5. Physical duty address of assignment under the ACS Program; include City, State, Zip Code

It is the Service Member’s responsibility to ensure PCS travel orders are accurate; Student Detachment does not have authority to change, amend, correct, or modify PCS orders published by another Military Personnel Division activity.

CONTACT AGENCY THAT PUBLISHED INITIAL ORDER FOR ANY/ALL REVISIONS.

Service Members are not authorized early report while attending the Green to Gold w/ Active Duty Option program in accordance with Army Regulation 621-1.   Request for exception to above policy must be submitted to the Chief of Advanced Education Programs Branch, Human Resource Service Center at Fort Knox KY. However, due to time constraints, Service Members may “only” upload their HR and FI In-Processing packets to the SharePoint 10 days prior to their actual report date according to your PCS order.

All “No Cost Move” In-processing packets must contain a DA Form 31 with a control number and DA Form 5960. The DA Form 5960 is required for recertification of your BHA rate.  The PCS DA 31 is required for the change in assignment and duty status.

ALL In-processing packets require a Emergency Data Form (DD 93) and Service Member’s Life Insurance Election Form (SGLV 8286).


SharePoint Link: https://ako.hq.tradoc.army.mil/sites/usasd

Do not create a file or submit your documents early without approval. Early In-Processing/Reporting must be approved by USASD Commander. Early entry without approval will be deleted from SharePoint and not processed.

Upon receipt of completed In-processing packets, an auto-reply will be generated directly to your Enterprise email address. If discretions/errors/illegible print/omissions are found, notification will be forwarded to official email address on file. NO action is taken on incomplete/partial submissions.

Please allow no less that 10 working days prior to telephonic inquiries. Total turn-around time for processing of military pay updates and PCS travel disbursements: 4 to 6 weeks.


Soldiers conducting a Personal Property Movement (PPM) or partial PPM must finalize settlement voucher at the nearest military installation, per Joint Travel Regulation (JTR).  Additional information may be found at Defense Personal Property System (DPS) website at www.move.mil.


If  you would like to submit a email concerning in-processing status or questions, please us the Green To Gold email address below:

usarmy.jackson.93-sig-bde.mbx.ltb-sd-green-to-gold-inprocessing@mail.mil

SharePoint does create and auto reply. You will receive an email after submitting your documents.  Please allow no less that 10 working days prior to telephonic inquiries. Total turn-around time for processing of military pay updates and PCS travel disbursements: 4 to 6 weeks (once received by DFAS).

To avoid us asking for additional documents and having your In-processing delayed ensure you have submit a complete set of documents as requested. Remember to check your packet documents before submitting. Also, sometime unit issue PCS orders which has information on the front and back of one page. Soldiers scan the front page and forget to scan the back page.

The time it takes to completely In-processing Soldiers in both Human Resource and Finance is not the same for everyone. Our goal is make your transition to Student Detachment as user friendly as possible.


Documents required to In-process (Linked):

HR

In-Processing Checklist

PCS orders and amendments if issued (Assigned to: must state with duty at location)

DA Form 31 (Request and Authority for Leave) with a control number

DD FORM-93RECORD-OF-EMERGENCY-DATA (Current under the USASD Command)

SGLV 8286 (Service Members’ Group Life Insurance Election & Certificate, 2016 edition) (Current under the USASD Command)

DA Form 7415 (Exceptional Family Member Program (EFMP) Querying Sheet)

USASD Policy Memorandum of Understanding

USASD Policy Memo

DA Form 705  (Army Physical Fitness Test (APFT) scorecard)

Updated ADPAAS (https://adpaas.army.mil)

Sexual Harassment/Assault Response and Prevention Standing Strong Training(SHARP)

  • Training available at The Army Learning and Management System (ALMS). To register log into the Army Knowledge Online (AKO) ; select “Self Service”; select “My Training”; select “ALMS”; select  search; type “SHARP”; select FY15 version.

FI

In-Processing Checklist

PCS orders and amendments if issued (Assigned to: must state with duty at location)

TDY Orders and amendments (if applicable)

DA Form 31 (Request and Authority for Leave) with a control number

DA Form 5960 (Basic Allowance for Housing (BAH) formerly known as BAQ and VHA)

DD Form 1351-2 (Travel Voucher or Sub Voucher)

Government Travel Charge Card (GTCC) Travel Card Program (Travel Card 101) Certificate (Current within two (2) years). Certification is mandatory for GTCC holders. Training available at https://www.defensetravel.dod.mil/Passport/bin/Passport.html

Government Travel Charge Card Program Statement of Understanding

Government Travel Charge Card Update your Information (GTCC holders only)

Individual Billed Account (IBA) Government Travel Card Application (Non GTCC holders)

Defense Travel System Update your Information

Documents required if applicable:

HR

DA Form 5500 (Male) or DA Form 5501 (Female) Body Fat Content Worksheet

FI

DD Form 2560 (Advance Pay Certification/Authorization)

Request for Temporary Lodging Allowance (TLA) with daily itemized lodging receipts (TLA memo/authorization form from local Embassy Housing Office) (OCONUS)

DD Form 2367 (Individual Overseas Housing Allowance (OHA) Report) (w/lease agreement)

DD Form 2556 (Move-In Housing Allowance Claim (Receipts))

DD Form 1351-2C (Travel Voucher or Sub Voucher (Continuation Sheet))

DFAS Form 9098 (Claim for Temporary Lodging Expense (TLE) w/itemized and signed lodging receipts (Provide complete physical address in Block 43 for meals only claims)) (CONUS)

Most recent Foreign Language Proficiency Bonus (FLPB) order and signed/approved DA Form 330 (Language Proficiency Questionnaire) results.

Personally Procured Move (PPM) Settlements (formally known as DITY Moves) are processed for re-imbursement by your locally designated Transportation Offices

If you need help completing your finance forms, you may call USASD Finance at (803) 751-5393/6542/5564/4340.

Upon receipt of completed In-processing packets, an auto-reply will be generated directly to your Enterprise email address. If discretions/errors/illegible print/omissions are found, notification will be forwarded to official email address on file. NO action is taken on incomplete/partial submissions. 

Please allow no less that 10 working days prior to telephonic inquiries. Total turn-around time for processing of military pay updates and PCS travel disbursements: 4 to 6 weeks

All “No Cost Move” In-processing packets must contain a DA Form 31 with a control number and DA Form 5960. The DA Form 5960 is required for recertification of your BHA rate.  The PCS DA 31 is required for the change in assignment and duty status.

ALL In-processing packets require a Emergency Data Form (DD 93) and Service Member’s Life Insurance Election Form (SGLV 8286).

Soldiers conducting a Personal Property Movement (PPM) or partial PPM must finalize settlement voucher at the nearest military installation, per Joint Travel Regulation (JTR).  Additional information may be found at Defense Personal Property System (DPS) website at www.move.mil.

All In-processing documents must be legible to alleviate delay of submission and/or reimbursement of authorized funds.


No Cost Moves In-processing packets must contain a DA Form 31 with a control number and DA Form 5960. The DA Form 5960 is required for recertification of your BHA rate. The PCS DA 31 is required for the change in assignment and duty status.

All In-processing packets require a Emergency Data Form (DD 93) and Service Member’s Life Insurance Election Form (SGLV 8286).

All In-processing documents must be legible to alleviate delay of submission and/or reimbursement of authorized funds.


DOD Enterprise Email and MILCONNECT Update

The TRADOC G-6 actively manages TRADOC DOD enterprise email (DEE) accounts and their respective class assignment.  The appropriate class of account is determined by each command.  TRADOC has determined that most personnel assigned will have a Business Class (4GB) account.  However, user accounts will need to show that the individual is assigned/supports TRADOC .  This is accomplished by updating MILCONNECT.  Because of the unique nature of your assignment, your account is not easy to identify as a TRADOC user.  This makes your account at risk of being misidentified as a non-TRADOC account and then downgraded to a Basic Class (512MB) account.  To prevent this, you will need to update MILCONNECT with the following sub-organization field selected: “United States Army Training and Doctrine Command.” Please view Milconnect Update PowerPoint screen shot for update.  Once complete your account will not be subject to downgrade.  Complete update to prevent downgrade to Basic Class.


Family Members

You may add or remove family members to your DEERS record at the nearest military ID card issuing facility.

To determine what documentation you will need to take with you, such as a Birth Certificate, Marriage Certificate, or Divorce Decree, please read the DoD Identity and Eligibility Documentation Requirements. If your situation is not listed, contact your nearest military ID card facility for instructions.

To locate the nearest military ID card facility, please visit the RAPIDS Site Locator. 


Common Access Card (CAC) and Enterprise Connectivity Issues

If you are experiencing problems with connecting to your Enterprise account or accessing Government programs from personal computers contact Army Enterprise Service Desk Worldwide at 1-866-335-2769.  You can also visit the Military CAC webpage at https://militarycac.com/.